Register for Classes
Step 1b: New Student Setup
If you are a new student and you want to register for courses, you will first need to activate your Johns Hopkins Enterprise Directory (JHED) ID and your university student email account. To do this, follow the JHU tutorial for activating your JHED login.
PROOF OF IMMUNIZATION – AAP students under the age of 26 (unless you meet the waiver criteria) are required to show proof of immunization before they can register for any courses in their first semester (please refer to pg. 12 of the 2014-2015 Academic Catalog for further explanation). If you need an immunization form to present to your healthcare provider for completion, please download the form here.
Immunization Waiver Form – for students under the age of 26 who are in a fully online program and who do not live in the region surrounding Washington, DC
Once your have set up these accounts, you may proceed with your registration process.
Step 1b: Determine your Status
Only students admitted to the Advanced Academic Programs with an active status may enroll in courses. You are considered an active student if you have enrolled in and attended class in at least one of the last three semesters. Students who do not attend courses for three consecutive semesters without obtaining a formal leave of absence from the Advanced Academic Programs lose their active status. The student is considered to have withdrawn from the program. To resume taking courses in the Advanced Academic Programs, students must reapply by submitting a new application form, a new application fee, and any new application materials required. Reapplying students are subject to the admission and program requirements in force at the time of the new application. Acceptance for inactive students is not guaranteed, and courses taken prior to the interruption of studies may not count toward degree requirements.
Student Status Exceptions
There are some exceptions to the enrollment requirement of being an admitted student with an active status. Those conditions are:
Interdivisional: Students in other divisions of Johns Hopkins may take up to two courses in AAP if permitted by their home division, and if space is available. Such students must obtain their adviser’s approval on an Interdivisional Registration form available either from their home school registrar or the Advanced Academic Programs Enrollment Office. NOTE: Interdivisional registrations will not be processed until the after the semester registration deadline. Interdivisional Registrants will then be notified during that time if the courses they wish to register for are full.
If you are an active student, or you fall in one of the two exceptions above, you may proceed with your registration. If you have a question about your student status, you can Contact registration.
Step 2: Understand Your Enrollment Options
Normally, students will enroll in a program course for credit towards a degree. In addition, the following enrollment options exist to students:
Auditing a Course
Students may register as auditors. Although regular attendance is expected of auditors, they are exempt from quizzes, examinations, and other assigned work, and they receive no credit for the course. Students who are enrolled for credit but wish to become auditors effect the necessary change by completing an Online Add/Drop Form before the deadline listed in the Academic Calendars. There is no reduction in fees when auditing a course. Students who take courses for credit are given enrollment priority over auditors.
Registering for Courses in Other Divisions/Programs
AAP students wishing to count a course outside their program toward their degree need to obtain advisor permission, unless the course is cross-listed in the Course Schedule or otherwise listed as part of shared concentrations. To obtain advisor approval, students must forward to their advisor a written request which includes documentation of course description and any other information that may be helpful in assessing the course’s applicability to a student’s program. The student’s advisor then determines if the requested course is appropriate and whether the student is eligible to take it.
AAP students who wish to take a course at another Johns Hopkins school/division must submit an add/drop form to the AAP Registration office (firstname.lastname@example.org). To ensure that there is time for review and approval from other divisions within Johns Hopkins, the request must be received in the AAP Registration Office no later than two weeks before the first day of class. Advisor approval is required to allow the course to count non-AAP courses toward the AAP degree (excluding curriculum that requires courses from other JHU divisions). To obtain advisor approval, students must forward to their advisor a written request which includes documentation of course description, number of credits, and any other information that may be helpful in assessing the course’s applicability to a student’s program. The student’s advisor then determines if the requested course is appropriate and whether the student is eligible to take it.
Students in other divisions of Johns Hopkins may take up to two courses in AAP if permitted by their home division, and if space is available. Such students must obtain their adviser’s approval on an Interdivisional Registration form available either from their home school registrar or the Advanced Academic Programs Enrollment Office. NOTE: Interdivisional registrations will not be processed until the after the semester registration deadline. Interdivisional Registrants will then be notified during that time if the courses they wish to register for are full.
Many online courses and programs are offered in the Advanced Academic Programs. Several of these programs are fully online (Applied Economics, Bioinformatics, Biotechnology, Biotechnology Enterprise and Entrepreneurship, Communication, Geographic Information Systems, Science Writing and Regulatory Science, as well as a Certificate in Non-profit Management). Other programs are considered “mostly” online with a one OR two course on-site residency requirement depending on the program (Museum Studies and Environmental Studies).
Students interested in applying only for courses online should review the details of the on-site requirements (if applicable) for their desired degree at the program Home Page. To see which what courses are being offered online in any given term, please visit the Course Schedule page.
OTHER IMPORTANT ENROLLMENT INFORMATION
Course Enrollment Limits
In order to foster high quality faculty-student interaction, all courses have enrollment limits. Although every effort is made to offer additional sections of oversubscribed courses, this is not always possible. Students may ask to be placed on waiting lists if their desired courses are filled, or they may indicate alternate course selections.
While registering, be aware that students must complete all coursework in a master’s degree program within five years, calculated from the start of the first course that counts toward the degree. This time limit includes any courses taken at another Hopkins division which have been approved to count toward the degree, whether or not such courses were taken during a student’s studies in the Advanced Academic Programs.
If necessary, students may request from their program committee an extension of time to complete their program beyond the five-year limitation. The request can be found on the Forms Page. If an extension is granted, it will be communicated in a letter, and the five-year limit increased by the time included in the extension. All other criteria hold. An extension may be granted for a semester up to a full year, and in rare circumstances for two years.
Continuous Enrollment Fee
Effective fall 2013 and beyond, all newly enrolled AAP students pursuing a master’s degree or graduate certificate must continuously enroll in their academic program during Fall and Spring semesters in order to maintain good standing and admission status. January intersession, May intensive and summer sessions have been excluded from this requirement.
Continuous enrollment entitles students to advising services, career services, and use of the Johns Hopkins facilities, including library facilities. AAP students will still have a maximum of 5 years to complete all degree requirements applied toward graduation. Exemptions from the continuous enrollment policy will be granted only for documented medical emergencies, approved leave of absence, or military services. Requests for the exemption to the policy should be made to email@example.com with supporting documentation. Those requesting an office Leave of Absence, should complete the online Leave of Absence Request form.
Students who are not continuously enrolled in courses will be charged a non-refundable fee of $75 for each term of non-credit enrollment.
Step 3: Register for Courses
- If you choose to register online, you will need to ensure that you have an active JHED ID and your free Johns Hopkins Outlook Live email account has been activated. To activate your Outlook Live account, follow the JHU tutorial for activating your Hopkins JHED account, or go directly to jhed.jhu.edu. Please call the Hopkins help desk with any questions or difficulties with your account at 410-516-HELP.
- Next, consult the semester course schedule for your program online. Course schedules are published online approximately one week prior to an upcoming semester/term. Keep in mind the degree requirements of your program as you select which courses you would like to register for. Courses fill early so students are encouraged to return registration materials as soon as possible. Registering early increases the Enrollment Office’s ability to deal with any difficulties with your registration that may arise. Remember that courses with prerequisite requirements can only be taken after completing the requirements or by obtaining advisor approval before you register.
- Once you have selected the courses you would like to register for and have ensured your student status, you can begin the actual registration process. You have two ways of registering: online registration and emailing/mailing/faxing in your registration form. Each method has different instructions and requirements so ensure that you read the instructions of each method closely.
Start here to register online and follow instructions. Remember that if you select to pay by credit card online or electronic check (bank transfer), you must enter your payment information at the same time that you register. You will not be able to return to online to preregistration and submit your payment information at a later time, so have your credit card or checkbook on hand when you register. Upon completion of your online registration, you may print out a confirmation of your registration for your records. You may also print out payment confirmation if you have paid via credit card or electronic check (bank transfer).
Mail/Fax/Email in Registration
To register by mail/fax/email, download the Registration Form, and follow the included instructions. During the regular registration period this form is to be used for students (other than dual degree students) requesting enrollment in courses outside of the AAP division (i.e. courses at the Carey Business School, SAIS, etc.) or it may be used by new students awaiting the generation of their JHED ID or those who have limited or no access to a computer or SIS. After online registration has ended and during late registration students may use the downloadable registration form to enroll in classes.
Registration is open for approximately two months prior to the start of a semester/term offering several ways for students to register. Late registration starts the day after registration ends and requires a $150 fee. Check the Academic and Registration Calendar for late registration deadlines. The Advanced Academic Programs Office of Enrollment Services is located at the Johns Hopkins Bernstein Offit Building, 1717 Massachusetts Ave., N.W., Suite 101, Washington, DC 20036-2001. We are open Monday through Thursday from 9 a.m. to 6:00 p.m. (6:30 pm during registration) and Friday 9 a.m. to 5 p.m. If you require registration assistance, please email firstname.lastname@example.org, call (202)452-1940 or 1-800-847-3330, or fax (202)452-1970. Please note: New students registering for their first semester are exempt from this policy.
Step 4: Paying for Your Courses
Payment is due at the time of enrollment. Please keep this in mind when registering. The fastest and most secure way to register and pay for classes is by using SIS Student Self-Service. The Billing section on SIS allows you to view your student account balance, review your statement history, make online tuition and fee payments, and print your student bill or receipt. Also, you can allow others access to your billing account enabling you to set up authorized payers to view/pay the account. After you have set up users it is your responsibility to share the assigned login and password with additional viewers. This feature is most useful for employer tuition payments.
If registering by email, mail or fax, please note your method of payment on the AAP Registration form and sign it prior to submission. Credit Card information can not be written or submitted using this form. Please submit your credit card payment using SIS.
Using SIS you can pay for your classes with the following methods:
Make the check payable to The Johns Hopkins University for the total amount due. We encourage you to register conveniently and securely online.
Returned and Post Dated Checks
A check not honored by the bank is subject to a $25 returned check fee. The University reserves the right to require a cashier or certified check on future payments. The University does not accept post-dated checks.
Also, we encourage you to pay by check conveniently and securely using SIS. The processing time for e-check payments is approximately three business days.
Registering online allows you to pay immediately and securely via credit card. We accept the following credit card payment methods: MasterCard, Visa, American Express, and Discover.
Employer Tuition Remission:
A copy of the contract must be sent to the Advanced Academic Programs registration office in Washington, DC. Students whose tuition is paid by employer contract should begin processing requests with their employers well before registration deadlines to ensure that documents are ready at the time of registration. If you have a question about timelines, please contact the AAP Enrollment Office.
Employer Tuition Reimbursement:
Many employers provide tuition reimbursement for their employees; that is, the employer reimburses the employee for the cost of the course once the course has been completed. In this case, students must pay for the course at the time of registration with their own funds and request reimbursement from the employer at the appropriate time. Employer reimbursement is not a method of payment for registration.
Students requesting financial aid must assume responsibility for payment if the aid is not finalized. Financial aid information and instructions can be found at http://advanced.jhu.edu/current-students/financial-aid/, or students can call 410-516-8028 or contact online at www.jhu.edu/finaid.
JHU Tuition Remission:
Students receiving tuition remission benefits from Johns Hopkins University should read the contract carefully. Call the Benefits Office to address any questions: 410-516-2000 or email@example.com. This form should be forwarded to the JHU Student Accounts office: (Mail) Garland Hall, Room B31, 3400 N. Charles St., Baltimore, MD 21218 (Fax) 410 516 4322.
Students may elect to drop or withdraw from one or more course(s) for a variety of reasons. Refunds apply only to the tuition portion of a student’s charges, excluding the field trip, lab, or technical fees, and are calculated from the date the student’s written request for withdrawal is received in the Advanced Academic Programs Enrollment Office, The Johns Hopkins Bernstein Offit Building, 1717 Massachusetts Ave., N.W., Suite 101, Washington, D.C. 20036-2001. The Add/Drop form can be found at the current student forms page. You may fax the form to 202-452-1970, mail to Johns Hopkins University, ATTN: Add/Drop, 1717 Massachusetts Ave NW, Suite 101, Washington, DC 20009, or drop it off in person at our enrollment office at 1717 Massachusetts Ave NW, Suite 101. Telephone, verbal, or email statements are not accepted. Instructors or advisors never authorize or process withdrawals, though it is certainly courteous to inform the instructor of the intent to withdraw. Refunds are not granted to students suspended or dismissed for disciplinary reasons.
Students who drop a course before or on the deadline for a 25% refund will not have that course listed on their official transcript. Students who drop a course anytime after the deadline for a 25% refund (receiving a 20% refund or less) will receive a “W” on their official transcript, indicating withdrawal from a course.
You may visit SIS Self-Service to confirm your enrollment and to add or drop courses. You man also choose to submit the course add/drop form and fax to (202)452-1970 or email to firstname.lastname@example.org. For confirmation of fax receipt, call (202)452-1940.
Refunds are made in accordance with the schedule listed below and are updated online here each semester/term. If you withdraw after your registration has been processed, the refund to which you are entitled depends on the date your written request is received by the Advanced Academic Programs Enrollment office. Courses offered at locations other than Homewood, Montgomery, Washington, or online (e.g., London, England) may be subject to a separate refund policy.
Withdrawal Refund 8 days prior to the start of the semester for AAP. 100% Eight days before the first class and prior to the 2nd week of class. 90% Second week of class and prior to the 3rd week of class. 75% Third week of class and prior to the 4th week of class. 50% Fourth week of class, prior to the 6th week of class. (dropping ends/withdrawing begins). 25% No refund after the sixth week of class. 0%
Step 5: Important Follow up Actions
If you have followed steps 1 through 4 successfully, you have now initiated the registration process, but you are not yet done. Here are some important actions and dates to keep in mind to ensure a smooth registration process.
- Registration Confirmation: Once your registration has been officially processed. You may visit SIS self-service https://sis.jhu.edu and click the ‘Registration’ tab and ‘My Class Schedule’ to confirm your enrollment. You may click on the ‘Billing’ tab and then ‘Account Statement’, to print your student bill. For billing transaction inquiries, please contact the Homewood office of Student Accounts.
- Required Orientation Course for Online Courses: If you are a student enrolled in your first online course with Advanced Academic Programs, you are required to take and pass a week-long orientation course. This course is free and held entirely online at the beginning of semesters. For more information, read Required Orientation Course for Online Courses.
- Adding/Dropping/Changing to Audit: Students may add or drop courses online using SIS prior to the last day of late registration or by submitting the Add/Drop form via fax to AAP Enrollment Services in Washington, DC at (202)452-1970. Or you may submit your add/drop form to the Montgomery County Campus or the Homewood Campus center staff, who will sign, date, and forward the form to the Enrollment Office at the Washington, D.C. Campus. The office of Enrollment Services does not accept add/drop requests or schedule adjustments via email. In order to change a course enrollment from credit to audit you must submit an add/drop form. On the form write the name of the course that you wish to audit in both the ‘add’ and ‘drop’ fields. Check the ‘audit’ box in the ‘add’ section and check the ‘credit’ box in the drop section. Please fax your completed form to (202)452-1970. Please complete the course add/drop form found here: http://advanced.jhu.edu/current-students/forms/. Requests will be processed for the appropriate refund based on the date they are received by the AAP Enrollment Office. Please review the refund schedule found in Step 3 for important information about refunds.
- Purchase your textbooks: Textbooks should be purchased and be in hand prior to the first day of class, both for on-site and online courses. For more information on purchasing your textbooks, read the Ordering Your Textbooks page.
- Set up your library access: Students can access any Hopkins Library by using their official “JCard” as ID and library card. New students receive the JCard in the mail during the first few weeks of the term. Students who are Hopkins employees at locations other than the Homewood campus use their divisional library or library/ID card. To learn more, visit Using Johns Hopkins Libraries.
- Request Disability Arrangements: If you are a student with a disability, you may request accessibility accommodations. To ensure that proper arrangements are in place at the beginning of classes, students with accommodation requests should follow the procedures outlined in Requesting Disability Accommodations.
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