Requesting Disability Accommodations
The Johns Hopkins University is committed to providing reasonable and appropriate accommodations to students with disabilities.
To request accommodations, AAP students must submit a formal request and medical documentation. If this is your first-time register please fill out your biographical information on the Disability Request Form to get started with registering for Disability Support Services. If you have already registered with Disability Support Services and want to request that we add an additional medical condition to your profile, fill out the Documentation Request Form. You will need to upload additional documentation to show the request. If you would like to request additional accommodations fill out the Accommodation Request Form.
If you do not have your documentation available, you can still request any of these options. You may upload documentation of your condition at any time throughout your time at Advanced Academic Programs, but the accommodations and the disabilities will not be approved until your documentation (letter from your doctor describing your condition and educational limitations or psychoeducational evaluation) has been uploaded.
After documentation has been received, the Disability Coordinator will email you to schedule an appointment to discuss accommodations.
The medical documentation that will be accepted by Disability Support Services is outlined below.
- For all disabilities, the letter from the medical professional must include:
- History of the disability
- Description of the current impact as it relates to meeting the various demands of higher education (academically, socially, emotionally, physically, medically)
- Expected progression or stability
- Functional living skills (i.e. orientation and mobility and activities of daily living (ADL’s)
- Notation of any medical equipment that is required
- Notation of medications, if any, and potential impact on learning and/or side effects
- Implications of existing co-morbid conditions
- Additional observations and/or recommendations
- For all cognitive disabilities (Learning Disabilities, conditions or incidents impacting the brain, Attention Deficit Disorder, Asperger’s and other Pervasive Developmental Disorders):
- A comprehensive neuropsychological or psychoeducational evaluation that includes aptitude and achievement (preferably one with measures normed for an adult) in order to determine the current functional impact and to support accommodations requests
- Rating scales and objective measure of attention (for ADD)
- Standardized scales of symptoms related to Autism (Asperger’s and PDD)
- For Physical and Medical, Chronic Health and Psychological disabilities: Disability Services requests that a treating professional complete a medical form in addition to a written letter that addresses the bullet points above.
- For Blind and Low Vision and Deaf and Hard of Hearing disabilities: a recent report from your doctor must be provided.
- In addition to the documentation you provide, you are also encouraged to send a letter from the Institution you previously attended that includes the timeframe in which you were provided services and the accommodations used.
Medical documentation can be faxed to this confidential fax line: 202-349-0996.
The Review Process
Once all materials, including the summary of the coordinator interview, are received, all documentation will be forwarded to the Office of Institutional Equity. The Office of Institutional Equity will review the documentation and make recommendations concerning the requested accommodations. The evaluation process includes a review of the documentation and a review to ensure that the accommodations do not alter the fundamental goals and essential standards of the program or service in question. Once the review process has been completed, the student will be informed. This process usually takes 3-4 weeks.
The AAP Sr. Student Services Coordinator will coordinate the delivery of the accommodations. The student’s instructor will be notified in writing of the accommodation(s). When appropriate, the advisor and the student and faculty services coordinator at the teaching site will also be notified.
The type of disability will not be disclosed to the instructor(s), advisor or Student and Faculty Services Coordinator. The privacy rights of each student are honored to the fullest extent possible.
Students in special student status or provisional status follow the same procedures as outlined above.
Students in dual degree programs will follow the procedures established by the school or division in which the courses are taught.
Students from other JHU divisions who have completed an interdivisional registration form and have received advisor approval to take an AAP course, must also complete an AAP Request for Accommodations Form. Depending on the accommodation, there may be a time delay before accommodations can be implemented.
Johns Hopkins University and Advanced Academic Programs have procedures in place to create a prompt and equitable resolution of complaints alleging discrimination of a disability. The Johns Hopkins University Disability Grievance Procedure outlines details of this process.Contact AAPDisability@jhu.edu or Sr. Student Services Coordinator Manal White at 202-663-5956 for details.
University-wide Disability Services
The JHU Director for Disability Services in the Office of Equal Opportunity and Affirmative Action Programs serves as the central point of contact for information on physical and programmatic access, specific accommodations, resolution of complaints and problems, faculty and staff concerns, and identification of available services. Contact the Director at: 410-516-8075 (TTY: 410-516-8225). Additional information is located on the JHU Disability Services page.
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