Checklist for Faculty

Welcome to Advanced Academic Programs (AAP). The following checklist and information should assist you in getting started with your new teaching assignment at Johns Hopkins University Advanced Academic Programs.

Sign and return the Memorandum of Appointment (keep the copy for your records) and return to AAP Washington Center at least one month before the beginning of the semester/term.
Complete the Personnel Information form and return. New faculty must complete this form. Returning faculty complete for changes only
New faculty only: Complete the I-9 employment eligibility verification form in person with appropriate identification (see page 2 of I-9 form for identification information) at least one month before the beginning of the semester/term. This form MUST be completed in person at an AAP teaching site. You can also complete tax forms at this time.
Attach a copy of your curriculum vitae (CV) to your Personnel Information form or send it via email directly to Tanya Howard payrollaap@jhu.edu. Returning faculty with a current CV on file with AAP do not need to resubmit.
Submit your syllabus with your memorandum of appointment or send separately to the Educational Support Services Coordinator at your teaching site, or submit via WEB CT for online courses.
Order your books for your class 6 weeks prior to the semester through MBS Direct online bookstore's Course Director; log on = aapfaculty@jhu.edu and the password = facultycd. For detailed instructions on ordering your textbooks, download the Faculty Quick Start Guide. If you are not using a text for the Fall, please follow the instructions to locate your course and select "no text required" from the drop down menu so your students know that no text is needed for the class.
Request a desk copy of your text(s) if needed using the Desk Copy Request Form and return with your memorandum of appointment or submit directly to Lynne Vellante. Lynne will then make arrangements to have the book(s) delivered to your teaching site for pick up. Please note that a desk copy is provided by a publisher for texts that are adopted and ordered for a course. To review a text, please contact the publisher directly.
If Audio/Visual(AV) equipment is needed, complete the Audio/Visual (AV) Request Form and submit with your memorandum of appointment or contact the appropriate Educational Support Services Coordinator.
For faculty whose course involves one or more field trips,after your course has begun, please copy the Field Trip Waiver Form for each student; have students complete the forms and then return to Denise O'Sullivan at the Washington DC Center address.
Review the Contact page.

Note for new faculty:
# 1, #2, and #3 above must be completed in order for your information to be entered into the payroll system and so that you can gain access to certain JHU services. Once #1, #2, and #3 are completed, you will be entered into JHED, the Johns Hopkins Enterprise Directory. JHED is a university-wide directory of students, faculty and staff. Every individual is automatically assigned a JHED Login ID. However, if you are a new faculty member, you will need to activate this.

The university portal website (my.jhu.edu) is a centralized online source for accessing the directory of students, faculty, staff, and managing your JHED account. It also serves as a portal to access on-line resources and services, including email, course rosters with the Registrar, the online library, and other electronic databases.

For instructions on how to activate a JHED Login ID after you have been entered into the system, please read our Tutorial for Activating your Johns Hopkins Enterprise Directory (JHED) Login.

Once you activate your JHED login, you can follow our Tutorial for Setting Up and Using Your Hopkins E-mail.

The J-Card is the University ID card and serves as a library card for borrowing materials. If you wish to have a J-Card, visit the JCard For Faculty page. Once you have received your J-Card it must be activated in order to borrow library materials. Your library account is activated the first time you check an item out of one of the library centers. You can also activate your account by calling the main Circulation Desk at 410-516-8370.

For questions, please contact: Denise O'Sullivan, Manager, Educational Support Services at 202-452-0983 or dosullivan@jhu.edu