Faculty Resources

Welcome to Advanced Academic Programs Faculty Services. Our aim is to provide the services needed to promote excellence in teaching and learning at our three locations and online. Whether you are new to teaching at AAP or a returning lecturer, you will find staff support, resources, and facilities to enrich your teaching experience.

Getting Ready for your Semester

Semester Start Checklist

Ordering Textbooks

Advanced Academic Programs is serviced by a virtual bookstore, MBS Direct, which provides student texts at all AAP locations and online. The bookstore offers competitive pricing, new and used books, and buy backs from their large distribution center.

You will be emailed when MBS Direct is ready for you to list your books about 8 weeks before the start of a term.  After the email, you will be prompted to log onto MBS Direct Service Center with the user name: afaculty and password: facultycd (case sensitive).  The Online Bookstore Guide (PDF)  provides step by step directions to ordering.

Note: If you are NOT using a text, please follow the instructions to locate your course and select “no text required” from the drop down menu so your students know that no text is needed for the class.

Requesting a Desk Copy

To request a desk reference copy of a textbook used in your course, complete the online Desk Copy Request Form and return with your memorandum of appointment or submit directly to Jenny Devries at jenny@jhu.edu.

Requesting Audio Visual (AV)

If your course requires the use of audio and/or visual equipment, please complete the Audio/Visual Request Form and submit with your memorandum of appointment or contact the appropriate Educational Support Services Coordinator.

Information Technology Support

Johns Hopkins University offers various options to support faculty with their information technology needs. The following is a list of resources you can contact in the event that specific need arise.

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General IT support

Faculty who require classroom/lab equipment support, please contact the Faculty Services Coordinator at your location as listed in the Contact Information Directory.

If you require assistance using Hopkins systems, such as accessing your JHED Account or e-mail, using VPN, or library access, contact the Hopkins help desk at 410-516-4357; or via email: help@jhu.edu. Help Desk staff perform triage service, handling specific incidents for which they are trained. They then distribute all other calls to the unit which can best respond to the incident. The call center operates on a 24 hour day / 7 day week. For more information on technical support and services offered, visit the Johns Hopkins Information Technology website at it.jhu.edu.

Online Courses Support

Faculty teaching an online or hybrid course can access AAP support resource for assistance, training, and design support. For questions regarding your course management system or Adobe Connect,  please visit the Online Programs Support page. If you have additional questions, please contact AAPtechnicalsupport@jhu.edu for a response within one business day. For questions related to online course design, Blackboard training, Adobe Connect workshops, or instructional support, please visit the IRC website for tailored faculty help and resources.

Getting the Course Roster

Once you have received your JHED log-in ID and have completed your first time log-in, you may go directly to ISIS to get your course roster. If you are not familiar with ISIS, follow a tutorial explaining how to use this faculty self-service.

Disability Services

Students with disabilities go through a formal process with the University to request accommodations.  Students should initially contact AAPDisability@jhu.edu or 202.452.1952 four weeks prior to the beginning of the semester with their request for accommodations and with documentation from a qualified diagnostician.

The Director for Disability Services in the Office of Equal Opportunity and Affirmative Action Programs recommends accommodations if warranted. Briggs Rolfsrud, Director of Student and Faculty Services, will contact the faculty member about the accommodations needed and coordinate arrangements for any necessary accommodations. She will also inform the student of the agreed upon accommodations. It is recommended that the faculty member and the student discuss the accommodations at the beginning of the course. Students need to continue to formally request accommodations each semester/term they enroll.

Faculty will know that a student has an official accommodation because they will receive official documentation from Briggs Rolfsrud indicating what accommodations are necessary. Typical services might include extra time for tests, a note taker in the class, or interpreters in the classroom.

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Throughout the Semester/Term

First Night of Class

On the first night of class, please encourage your students to visit ISIS to make sure that the University has the correct contact information for them. All AAP students are required to activate their assigned johnshopkins.edu email address. All official communication from AAP and Johns Hopkins University will be sent to this address. If students on your roster do not have a johnshopkins.jhu.edu address, please encourage them to follow the directions on the AAP student website to activate their Johns Hopkins email address. Students can arrange to have their johnshopkins.jhu.edu email address forwarded to another address if desired, but JHU communication will be sent directly to the johnshopkins.jhu.edu email address.

Academic Catalog

Click here to view or download the 2014-15 Academic Catalog.

Academic Calendar

Important student dates and deadlines for the year are listed on the Academic Calendar page. Please review this page to note dates which may affect you or your class.

Verifying Student Registration and Status

Instructors verify student registration by going to ISIS. At the midterm point, if there are students in your class who are not listed on the roster, please send an email with this information to aapregistration@jhu.edu. Please also advise these students to contact the AAP Registration Office by the email listed above or 202.452.1952. If a student is auditing the class and this is not noted on the roster, please email this information. Also list students who are failing, nearly failing, or who rarely/never attend class.

Address Changes or New Email Address

Moving or changing your email address? Please complete the Personnel Information form and email it to Jennifer Ayres to notify us of any address changes. These changes will be entered into the JHU Payroll system and into our administrative database for contracts, rosters, etc. We will send you new tax forms, if necessary.

Facilities and Sites

Each AAP site has designated mailboxes for each faculty member each semester/term, computer access, photocopier, and a faculty lounge and work area. Office space to meet with a student can be arranged by prior appointment. Front office staff at each location serve as a point of contact for students to drop off paperwork for instructors, or for instructors to leave paperwork for student pick up.

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Ending the Semester/Term

Evaluations

Every semester we give students the opportunity to comment on the quality of the courses in which they enrolled. The evaluation period is the last week of class. Advanced Academic Programs uses an online evaluation software so students receive an automated email with an embedded personal password that links to their course evaluation. We ask faculty to assist us in promoting student completion of the JHU online course evaluations at the end of each semester or term. Once the results of the evaluations are summarized, faculty are sent their individual course results approximately 4 weeks after the semester is over, via an email from aapevaluations@jhu.edu.

Submitting Grades

Faculty enter grades online for the Fall, Spring and Summer terms by going to ISIS. If you are not familiar with ISIS, follow this web based tutorial. Grades should be submitted within 72 hours of the course end date. Students who are expecting to graduate and receive their diplomas in May cannot do so if their Spring grades have not been submitted. Please contact the AAP Registration Office at aapregistration@jhu.edu if you cannot meet that deadline; the office can tell you the graduating students whose grades need to be received first. Faculty do not receive grade sheets in the mail from the Registrar. Faculty using Blackboard may import grades directly into ISIS. Use your JHED login and password to log into ISIS. For further information about submitting grades, view the AAP Grading Policy (scroll down to the end of the webpage to University Policies).

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For New Instructors

Obtaining your J-Card

To request a J-Card, you can either:

1. Obtain a J-Card with your photo by visiting the Baltimore office in person:
Office of ID Card Services
Johns Hopkins University
51 Garland Hall (located in the basement)
3400 N. Charles Street
Baltimore MD 21218-2683
Tel: 410-516-5121 / Fax: 410-516-6494.

2. Obtain a J-Card with your photo by visiting the DC office in person:
Office of ID Card Services
Johns Hopkins University
Room N418
1740 Massachusetts Ave NW (Nitze Building)

3. Email the J-Card office at jcard@jhu.edu and they can mail one to you with a confirmation of your address. For security reasons, your photo cannot be on a J-Card that is mailed to you.

Activating your Johns Hopkins Enterprise Directory (JHED)

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Your JHED Account

Johns Hopkins Enterprise Directory system is an online, comprehensive source for address, telephone, e-mail and other contact information for students, faculty, and staff at the Johns Hopkins University.

Your JHED Login ID

Your JHED Login ID (JHED ID or LID) is the username that you use when you log into the JHED system. Many other resources at JHU now use JHED to authenticate users (i.e., allow access). Think of it as a “single password” login. For instance, to get to your JHU email, log into a PC in a public computing facility, or register for classes online, you could use the same JHED LID and password.

Complete Instructions for Your JHED

For complete instructions on establishing an account and logging on, click here.

Setting up and Using Your Hopkins Email

After you have activated your JHED ID, please contact your program director to request a JHU email account.

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Libraries

Using The Johns Hopkins University Libraries

Reserves

The Eisenhower Library can electronically post your course readings, course notes, syllabi, and exams. The Eisenhower Library can also order your reserves for the reserve desk at your teaching site. To request electronic postings or to submit a reserve request, send your syllabus or list of citations by email to reserves@jhu.edu approximately four weeks prior to your course start date. Before submitting your request, please review the library reserve collection policy, and the library’s readings page.  For information on establishing remote access in order to access e-readings, visit the library’s webpage on connecting from off-campus.

Other Library Services

Please contact your liaison or campus librarian to find out about scheduling sessions on conducting scholarly research for your students, acquiring resources not owned by the library and for general tips for more efficient use of the library.

Library Privileges

Your Johns Hopkins Enterprise Directory (JHED) Login ID allows you access to the Eisenhower Library’s extensive electronic databases and search capabilities. You may wish to follow the tutorial on Activating your Johns Hopkins Enterprise Directory (JHED) Login.

To obtain borrowing permissions from the Eisenhower Library, you must have an activated J-Card. Your J-Card works as your picture identification card, library card, and on-campus cash card. You can obtain your J-Card by printing and filling out the J-Card application. If your office is on the Homewood campus, you can submit the application for processing and to have your picture taken by visiting:

Office of ID Card Services
Johns Hopkins University
51 Garland Hall (located in the basement)
3400 N. Charles Street
Baltimore MD 21218-2683
Tel: 410.516.5121 / Fax: 410.516.6494

Please note that the J-Card office is very busy the first two weeks of the Fall semester when all new undergraduate students are carded.

If your office is located at a campus or center other than Homewood, you do not need to have your photo taken. You may choose to fax or mail in your application and your J-Card will be mailed to you via interdepartmental mail. For more information on J-Cards, visit the Office of ID Card Services website.

Instructional Technology Training and Support

AAP offers faculty comprehensive support for online course development and building. Please visit the below resources to contact the Instructional Resource Center (IRC) for all of your online course questions and needs.

University Policy Statements

Possession of Firearms on University Premises

The possession, wearing, carrying, transporting, or use of a firearm or pellet weapon is strictly forbidden on university premises. This prohibition also extends to any person who may have acquired a government-issued permit or license. Violation of this regulation will result in disciplinary action and sanctions up to and including expulsion, in the case of students, or termination of employment, in the case of faculty and staff. Disciplinary action for violations of this regulation will be the responsibility of the divisional student affairs officer, dean or director, or the vice president for human resources, as may be appropriate, in accordance with applicable procedures. Any questions regarding this policy, including the granting of exceptions for law enforcement officers and for persons acting under the supervision of authorized university personnel, should be addressed to the appropriate chief campus security officer.

Privacy Rights of Students

The Johns Hopkins University complies with the provisions of the Family Educational Rights to Privacy Act of 1974 (P.L. 93-380) as amended (P.L. 93-568) and any regulations which may be promulgated thereunder. Students and others who desire specific information regarding their rights of access to institutional educational records maintained in their names are advised to review the policy online or contact the Registrar’s Office, 75 Garland Hall, Homewood Campus, for a copy of the university’s policy.

Alcohol and Drug Policy

In keeping with its basic mission, the university recognizes that its primary response to issues of alcohol and drug abuse must be through educational programs, as well as through intervention and treatment efforts. To that end, the university provides appropriate programs and efforts throughout the year. The brochure “Maintaining a Drug-Free Environment: The Hopkins Commitment” is distributed annually to all faculty, students, and staff of Johns Hopkins, and copies are available on request from the offices of the Faculty and Staff Assistance Program, 4 East 33rd Street, Baltimore, Maryland 21218; telephone 410-516-3800; or at the Counseling and Student Development Center located in Merryman Hall on the Homewood campus; telephone 410-516-8270.

Photography and Film Rights Policy

The Johns Hopkins University reserves the right from time to time to film or take photographs of faculty, staff, and students engaged in teaching, research, clinical practices, and other activities, as well as casual and portrait photography or film. These photographs and films will be used in such publications as catalogs, posters, advertisements, recruitment, and development materials as well as on the university’s Web site, for various videos, or for distribution to local, state, or national media for promotional purposes. Classes will be photographed only with the permission of the faculty member. Such photographs and film—including digital media—which will be kept in the files and archives of The Johns Hopkins University, will remain available for use by the university without time limitations or restrictions. Faculty, students, and staff are made aware by virtue of this policy that the university reserves the right to alter photography and film for creative purposes. Faculty, students, and staff who do not want their photographs used in the manner(s) described in this policy statement should contact the Office of Communications and Public Affairs. Faculty and students are advised that persons in public places are deemed by law to have no expectation of privacy and are subject to being photographed by third parties. The Johns Hopkins University has no control over the use of photographs or film taken by third parties, including without limitation the news media covering university activities.