Advanced Academic Programs

Advanced Academic Programs is serviced by a virtual bookstore, MBS Direct. MBS Direct provides student texts at all AAP locations and online. The bookstore offers competitive pricing, new and used books, and buy backs from their large distribution center.

Faculty select their texts in MBS Course Director, via the MBS Direct Service Center, which feeds into the MBS Direct student online bookstore. Orders may also be placed by phone or fax. MBS Direct ships textsbooks to students all over the world.

To place an order for your textbooks, log onto MBS Direct Service Center with the user name: afaculty and password: facultycd (case sensitive). The Online Bookstore Guide (PDF)  provides step by step directions to ordering.

Note: If you are NOT using a text, please follow the instructions to locate your course and select “no text required” from the drop down menu so your students know that no text is needed for the class.

To request a desk reference copy of a textbook used in your course, complete the Desk Copy Request Form and return in the mail with your memorandum of appointment or submit directly to Rebecca Barron at rbarron@jhu.edu.

If your course requires the use of audio and/or visual equipment, please complete the Audio/Visual Request Form and submit with your memorandum of appointment or contact the appropriate Educational Support Services Coordinator.

Johns Hopkins University offers various options to support faculty with their information technology needs. The following is a list of resources you can contact in the event that specific need arise.

Once you have received your JHED log-in ID and have completed your first time log-in, you may go directly to ISIS to get your course roster. If you are not familiar with ISIS, follow a tutorial explaining how to use this faculty self-service.

Room assignments will be posted the first night of class in the Central Building lobby for Montgomery County courses and in the lobby of the Washington Center for courses in DC. Room assignments for Homewood will be posted online the week before classes begin. For questions about room assignments, please contact the Faculty Services Coordinator at your teaching site.

Students with disabilities go through a formal process with the University to request accommodations. Students do not request accommodations for a disability directly through the faculty member. Students should initially contact Rebecca Barron at 202-452-0983 or rbarron@jhu.edu four weeks prior to the beginning of the semester with their request for accommodations and with documentation from a qualified diagnostician. The Director for Disability Services in the Office of Equal Opportunity and Affirmative Action Programs recommends accommodations if warranted. Rebecca Barron will contact the faculty member about the accommodations needed and coordinate arrangements for any necessary accommodations. She will also inform the student of the agreed upon accommodations. It is recommended that the faculty member and the student discuss the accommodations at the beginning of the course. Students need to continue to formally request accommodations each semester/term they enroll.

Faculty will know that a student has an official accommodation because they will receive official documentation from Kelli Urry indicating what accommodations are necessary. Typical services might include extra time for tests, a note taker in the class, or interpreters in the classroom.

On the first night of class, please encourage your students to visit ISIS to make sure that the University has the correct contact information for them. All AAP students are required to activate their assigned johnshopkins.edu email address. All official communication from AAP and Johns Hopkins University will be sent to this address. If students on your roster do not have a johnshopkins.jhu.edu address, please encourage them to follow the directions on the AAP student website to activate their Johns Hopkins email address. Students can arrange to have their johnshopkins.jhu.edu email address forwarded to another address if desired, but JHU communication will be sent directly to the johnshopkins.jhu.edu email address.

mportant student dates and deadlines for the year are listed on the Academic Calendar page. Please review this page to note dates wich may affect you or your class.

Instructors verify student registration by going to ISIS. At the midterm point, if there are students in your class who are not listed on the roster, please send an email with this information to aapregistration@jhu.edu. Please also advise these students to contact the AAP Registration Office by the email listed above or 202.452.1952. If a student is auditing the class and this is not noted on the roster, please email this information. Also list students who are failing, nearly failing, or who rarely/never attend class.

Moving or changing your email address? Please complete the Personnel Information form and email it to Jennifer Ayres to notify us of any address changes. These changes will be entered into the JHU Payroll system and into our administrative database for contracts, rosters, etc. We will send you new tax forms, if necessary.

Each AAP site has designated mailboxes for each faculty member each semester/term, computer access, photocopier, and a faculty lounge and work area. Office space to meet with a student can be arranged by prior appointment. Front office staff at each location serve as a point of contact for students to drop off paperwork for instructors, or for instructors to leave paperwork for student pick up.

• Washington DC Center
• Montgomery County Campus
• Homewood Campus – Baltimore 

Every semester we give students the opportunity to comment on the quality of the courses in which they enrolled. The evaluation period is the last week of class. Advanced Academic Programs uses an online evaluation software so students receive an automated email with an embedded personal password that links to their course evaluation. We ask faculty to assist us in promoting student completion of the JHU online course evaluations at the end of each semester or term. Once the results of the evaluations are summarized, faculty are sent their individual course results approximately 4 weeks after the semester is over, via an email from aapevaluations@jhu.edu.

Faculty enter grades online for the Fall, Spring and Summer terms by going to ISIS. If you are not familiar with ISIS, follow this web based tutorial. Grades should be submitted within 72 hours of the course end date. Students who are expecting to graduate and receive their diplomas in May cannot do so if their Spring grades have not been submitted. Please contact the AAP Registration Office at aapregistration@jhu.edu if you cannot meet that deadline; the office can tell you the graduating students whose grades need to be received first. Faculty do not receive grade sheets in the mail from the Registrar. Faculty using Blackboard may import grades directly into ISIS. Use your JHED login and password to log into ISIS. For further information about submitting grades, view the AAP Grading Policy (scroll down to the end of the webpage to University Policies).

The J-Card is the University ID card. While J-Cards are optional for faculty, keep in mind that to obtain borrowing permissions from the Eisenhower Library, you must have an activated J-Card.

Upon submission of your signed contract, faculty are eligible to obtain their JCard at the address listed below. You do not need to have your picture on the card, but if you choose to have a picture, this must be done in person at the J-Card office. Once you have received your J-Card, it must be activated in order to borrow library materials. Your library account is activated the first time you check an item out of one of the library centers. You can also activate your account by calling the main Circulation Desk at 410-516-8370.

Office of ID Card Services
Johns Hopkins University
51 Garland Hall (located in the basement)
3400 N. Charles Street
Baltimore MD 21218-2683
Tel: 410-516-5121 / Fax: 410-516-6494

For more information on J-Cards, visit the Office of ID Card Services website.

JHED Login

Step 1

ACCESS THE JOHNS HOPKINS PORTAL

The Johns Hopkins Enterprise Directory (JHED) is a university-wide online directory of students, faculty, and staff. Every individual is automatically assigned a JHED Login ID. However, if you are a new student or faculty, you will need to activate this Login ID (you only need to activate it once.) To find and activate your login ID is and activate it, go to the Johns Hopkins portal website (you can point your browser to my.jhu.edu or my.johnshopkins.edu to access the portal directly).

Step 2

SEARCH BY NAME

In the upper right-hand corner, you will see a search field for entering all or part of a last name and first name. Enter your name and click “Go”.

NOTE FOR STUDENTS: It takes 48 hours for your name to appear in the system once you are admitted. If you recently received your admissions letter and you do not see your name, do not be alarmed. However, if you search for your name after 48 hours and your name does not appear, contact the Admissions Office at 202-452-1940 or aapinfo@jhu.edu

NOTE FOR FACULTY: Faculty are assigned a JHED ID once they submit all documents to payroll. It takes 48 hours for your name to appear in the system once you are assigned a JHED ID. If you do not see your name listed in the JHED directory, please contact AAP payroll at 202-452-1916.

Step 3

YOUR JHED ID

After you click “Go”, you should see a screen similar to the one below. (If more than one Hopkins affiliated person has the same name, you may have to choose the correct individual from a list of names.) The value listed next to the word “Login Id” is your unique Login ID. Jot this down and remember it for future use.

If you entered your name, clicked “Go”, and received no result, call the Help Desk at 410-516-HELP for assistance.

Step 4

FIRST TIME LOGIN

Now that you have your Login ID, click on the “ Start here” link under “New visitor?”.

Enter your Login ID in the “First Time Login” field and click “Continue”.

 Step 5

CREATE YOUR PASSWORD

You will be asked to enter and confirm a password, as well as your date of birth (mm/dd/yyyy) and the last five digits of your social security number, which the system will use to authenticate your information. Once you fill in the values, click “Continue.”

Your JHED ID will now be active and you will be taken to your JHED account. You should see your JHED account management screen, which contains functional areas that you can manage, including changing your password, preferences, web-based email, etc.

If you do not see the management screen, click the “myJhed” tab in the upper left-hand corner. Your options will vary but your screen should look similar to the one below. When you access your JHED account in the future, go to the portal website at

http://my.johnshopkins.edu or http://my.jhu.edu and click the “Sign-in” link in the upper left-hand corner. If you access your portal account from a public computer, make sure to click the “Sign out” link at the top of the browser screen and then close your web browser to ensure against unauthorized access of your portal account.

Once your JHED ID is activated your Johns Hopkins (JHEM) email account may also be activated by the following steps:

1. Log in to myJH http://my.johnshopkins.edu/ by using your newly created ID and password.
2. Click on the tab entitled “myJHED”.
3. In the “Applications” box, click on the line/link entitled “Click here to activate your JHEM account.”
4. Follow the prompts and set-up your account or forward mail to your work or personal email accounts.
5. For further questions, please call the JHED Help Desk at 410.516.4357 (HELP).

Reserves

The Eisenhower Library can electronically post your course readings, course notes, syllabi, and exams. The Eisenhower Library can also order your reserves for the reserve desk at your teaching site. To request electronic postings or to submit a reserve request, send your syllabus or list of citations by email to reserves@jhu.edu approximately four weeks prior to your course start date. Before submitting your request, please review the library reserve collection policy, and the library’s readings page.  For information on establishing remote access in order to access e-readings, visit the library’s webpage on connecting from off-campus.

Other Library Services

Please contact your liaison or campus librarian to find out about scheduling sessions on conducting scholarly research for your students, acquiring resources not owned by the library and for general tips for more efficient use of the library.

Library Privileges

Your Johns Hopkins Enterprise Directory (JHED) Login ID allows you access to the Eisenhower Library’s extensive electronic databases and search capabilities. You may wish to follow our tutorial on Activating your Johns Hopkins Enterprise Directory (JHED) Login.

To obtain borrowing permissions from the Eisenhower Library, you must have an activated J-Card. Your J-Card works as your picture identification card, library card, and on-campus cash card. You can obtain your J-Card by printing and filling out the J-Card application. If your office is on the Homewood campus, you can submit the application for processing and to have your picture taken by visiting:

Office of ID Card Services
Johns Hopkins University
51 Garland Hall (located in the basement)
3400 N. Charles Street
Baltimore MD 21218-2683
Tel: 410.516.5121 / Fax: 410.516.6494

Please note that the J-Card office is very busy the first two weeks of the Fall semester when all new undergraduate students are carded.

If your office is located at a campus or center other than Homewood, you do not need to have your photo taken. You may choose to fax or mail in your application and your J-Card will be mailed to you via interdepartmental mail. For more information on J-Cards, visit the Office of ID Card Services website.

Present Department of Defense policy governing participation in university- based ROTC programs discriminates on the basis of sexual orientation. Such discrimination is inconsistent with the Johns Hopkins University nondiscrimination policy. Because ROTC is a valuable component of the university that provides an opportunity for many students to afford a Hopkins education, to train for a career, and to become positive forces in the military, the university, after careful study, has continued its ROTC program but encourages a change in federal policy that brings it into conformity with the university’s policy.

The possession, wearing, carrying, transporting, or use of a firearm or pellet weapon is strictly forbidden on university premises. This prohibition also extends to any person who may have acquired a government-issued permit or license. Violation of this regulation will result in disciplinary action and sanctions up to and including expulsion, in the case of students, or termination of employment, in the case of faculty and staff. Disciplinary action for violations of this regulation will be the responsibility of the divisional student affairs officer, dean or director, or the vice president for human resources, as may be appropriate, in accordance with applicable procedures. Any questions regarding this policy, including the granting of exceptions for law enforcement officers and for persons acting under the supervision of authorized university personnel, should be addressed to the appropriate chief campus security officer.

The Johns Hopkins University complies with the provisions of the Family Educational Rights to Privacy Act of 1974 (P.L. 93-380) as amended (P.L. 93-568) and any regulations which may be promulgated thereunder. Students and others who desire specific information regarding their rights of access to institutional educational records maintained in their names are advised to review the policy online or contact the Registrar’s Office, 75 Garland Hall, Homewood Campus, for a copy of the university’s policy.

In keeping with its basic mission, the university recognizes that its primary response to issues of alcohol and drug abuse must be through educational programs, as well as through intervention and treatment efforts. To that end, the university provides appropriate programs and efforts throughout the year. The brochure “Maintaining a Drug-Free Environment: The Hopkins Commitment” is distributed annually to all faculty, students, and staff of Johns Hopkins, and copies are available on request from the offices of the Faculty and Staff Assistance Program, 4 East 33rd Street, Baltimore, Maryland 21218; telephone 410-516-3800; or at the Counseling and Student Development Center located in Merryman Hall on the Homewood campus; telephone 410-516-8270.

The Johns Hopkins University reserves the right from time to time to film or take photographs of faculty, staff, and students engaged in teaching, research, clinical practices, and other activities, as well as casual and portrait photography or film. These photographs and films will be used in such publications as catalogs, posters, advertisements, recruitment, and development materials as well as on the university’s Web site, for various videos, or for distribution to local, state, or national media for promotional purposes. Classes will be photographed only with the permission of the faculty member. Such photographs and film—including digital media—which will be kept in the files and archives of The Johns Hopkins University, will remain available for use by the university without time limitations or restrictions. Faculty, students, and staff are made aware by virtue of this policy that the university reserves the right to alter photography and film for creative purposes. Faculty, students, and staff who do not want their photographs used in the manner(s) described in this policy statement should contact the Office of Communications and Public Affairs. Faculty and students are advised that persons in public places are deemed by law to have no expectation of privacy and are subject to being photographed by third parties. The Johns Hopkins University has no control over the use of photographs or film taken by third parties, including without limitation the news media covering university activities.